| February 15 | Exhibit space reservations open; location reserved when signed contract accompanied with $1,875 deposit per exhibitor table is received on a first-paid, first choice basis |
| March 19 | Conference Registration opens: Early Bird discount opens |
| March 19 | Marriott Rivercenter group rate rooms available for reservation, including pre- and post-conference, subject to availability |
| August 1 | Final day to cancel an exhibit booth with refund less $1,000 service fee |
| August 1 | Exhibit fee due in full when reserving space from this date forward |
| September 21 | Final day to reserve hotel rooms at the group rate ($259/night plus tax). Group rate rooms may sell out prior to the cut-off date. |
| September 26 | 30-day prior orders due for AV & electrical |
| September 27 | Last day to purchase additional exhibitor staff credentials at discounted prices |
| October 1 | Final day to request a registration transfer among exhibitor staff |
| October 28 | 12:00 pm to 2:00 pm Exhibit Set-Up at Marriott Rivercenter |
| October 28 | 2:00 pm to 5:30 pm Exhibits Open at Marriott Rivercenter |
| October 28 | 5:00 pm Conference Opens: Welcome Reception |
| October 29 | 7:00 am to 8:00 am Exhibit Set-Up at Henry B. Gonzalez Convention Center |
| October 29 | 8:00 am to 12:45 pm Exhibits Open at Henry B. Gonzalez Convention Center |
| October 29 | 12:45 pm to 1:00 pm Concierge service available to transfer booth materials |
| October 29 | 1:00 pm to 5:30 pm Exhibits Open at Marriott Rivercenter (optional: exhibitors may staff their booths for morning meetings) |
| October 30 | 8:00 am to 12:45 pm Exhibits Open at Henry B. Gonzalez Convention Center |
| October 30 | 12:45 pm to 1:00 pm Concierge service available to transfer booth materials |
| October 30 | 1:00 pm to 1:30 pm Exhibits Open at Marriott Rivercenter (optional: exhibitors may staff their booths for morning meetings) |
| October 30 | 1:00 pm to 8:30 pm Strike Exhibits at Henry B. Gonzalez Convention Center. Take freight to designated areas depending on your outbound shipping method. |
| October 30 | 6:30 pm to 8:30 pm Strike Exhibits at Marriott Rivercenter. Take freight to designated areas depending on your outbound shipping method. |
| October 31 | 11:15 am Final Conference program concludes |
Exhibitor Key Dates
2018 Conference is Sunday, October 28 at 5:00 pm through Wednesday, October 31 at 11:15 am. There are two exhibit locations, the Salon Corridor at the Marriott Rivercenter and the Lila Cockrell Theatre Foyer at the Henry B. Gonzalez Conference Center. Exhibits open October 28 at 2:00 pm at the Marriott Rivercenter, and October 29 at 8:00 am at the Henry B. Gonzalez Conference Center.